How Outsourcing Can Save Your Business (And Your Sanity)

Do you know someone who’s a jack-of-all-trades? I do. And believe me, it’s not always a good thing.

How outsourcing and hiring a  virtual assistant can help you and your business?

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One Sunday night I called a friend from Australia and had a little chat with him. He said he was writing some posts for his Social Media page while eating his lunch. I can imagine him typing away on the keyboard with a spoon on his mouth. You’re probably impressed because he’s a hardworking fellow, working while taking lunch! But I can feel that he is so stressed out.

I asked him what he’s working on and he said he does sales, marketing and client relations all at the same time. I know he is so workaholic and he loves his job but he’s getting sick and haven’t had any time to unwind because of the responsibilities he has at work.

So, I told him to try outsourcing. Not only will he be able to assign tasks that he couldn’t handle, outsourcing also allows him to cut his expenses. As business owners, there are times when we think that we are saving money by maximizing our ability and choosing to handle all tasks ourselves. What we don’t realize is that we are actually wasting not just money, but also our time, by not working efficiently. Proper delegation of task is something every business owner should consider.

I was able to convince him and make him understand the need to get a virtual assistant. He hired a Social Media Manager and Content Writer to help him with Marketing. He also hired Telemarketers to do Lead Generation and a General Virtual Assistant to handle client relations and admin tasks.

The best thing about this, ALL the virtual assistants he hired are experts in their fields and my friend only had to pay as low as $8/hr. Because of his smart business decision, he got those time-consuming tasks out of his hands and is now able to focus with planning and management for business growth.

 

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How Do You Find the Perfect Virtual Assistant

Choosing the best virtual assistant is a huge step for your business. Why? It’s because your virtual assistant will play a huge role in your business operations and will contribute to the success or failure of your business. Your VA will be handling tasks related to your business and these processes will determine the future of your business.

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However, some business owners are hesitant to work with VAs because they are afraid of choosing the wrong person. So we’ve come up with some helpful tips you have to keep in mind when choosing your virtual assistant.

1. Have a plan. Whether you want to work with a freelance virtual assistant or a VA company, you
need to have a plan set up before choosing candidates. Here are the things you need to listdown before finding your VA.

  • List of specific tasks you want to outsource to your VA
  • Duration of the project – is it an ongoing or one-time project?
  • Amount of working hours and your preferred schedule
  • Required communication skills
  • Budget

By clearly determining these factors, you’ll save a lot of time weeding out those candidates who do not meet your requirements.

2. Do your homework. Don’t trust resumes. It will save you a lot of time in the future if you get to know more about your candidates before hiring them. Check their skills and if you need to, do a paid trial. Ask for samples of their work to know the level of their skills. For example, you can also do a writing test or graphic design test so you can see their writing or design style. These tests will help you choose the best candidate for you.

3. Partner with a recruitment company who will help you find the best virtual assistants. There area lot of staffing companies that provide virtual staff for small and medium-sized businesses. All you have to do is provide your requirements and they will pair you up with the perfect Virtual Assistant from their pool of talents. Of course, you still have to interview and check whether that candidate suits your needs. The advantage of working with a recruitment company is that you won’t have to do all the menial work like background checking, verifying info, training, etc. You are also assured that the employees recommended to you are professional and qualified.

4. Don’t forget to sign an agreement before any work starts. This agreement is for the protection of both the client and the employee, so you both know exactly what to expect of each other. The agreement should list down the scope of the project, how long the employment will last,
project requirements, working hours, fees, terms and conditions, confidentiality clauses, etc.
You and your VA should both keep a copy of the agreement.

Remember that your virtual assistant will be working closely with you for your business so you have to make sure that you are completely happy with him or her. Take some time to familiarise yourself with each other so you can work together smoothly and efficiently.

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